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4-H
4-H
4-H Program Preparedness Plan Checklist
Club/Project Meeting
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Ag Junkies 4-H Club
Courageous Canines 4-H Club
Lindsay 4-H Club
Livestock 4-H Club
Midnight Mustangs 4-H Club
Muenster 4-H Club
Red River 4-H Club
Sharpshooters 4-H Club
Valley View 4-H Club
Other
Date
*
Location of Meeting
*
Anticipated Attendance Number
*
BEFORE EVENT
Can the Event Be Conducted Via Technology with Similar Results?
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Yes
No
Need Help in Determining
Please Give Details if the Event CANNOT be Conducted Via Technology.
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Did You Check the Local Health Authority, County Judge, City Manager or Other Appropriate Authorities to Determine Local Expectations and Regulations Related to Gatherings?
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Yes
No
Notify Potential Participants of Social Distancing and Personal Hygien Expectations Prior to the Event. Include Notification if Facial Covering or Other PPE will be Required.
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Yes
No
Please include the 4-H agent in the notifications to the club members on the meetings. A simple CC of the email to pagriffin@ag.tamu.edu
What are the Space Requirements of the Location You are Hosting the Meeting?
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Determine space requirements for participants and make certain proposed space is sufficient to allow 6-foot social distancing requirements. If indoors, what is the stated room capacity? Remember the appropriate percentage of capacity must not be surpassed. If outdoors, is the space sufficient for the anticipated number of attendees? Can they see and hear the program while maintaining appropriate social distancing practices? If not, what accommodations will be made for sound and visual participation?
I Understand that I Need to make AgriLife Extension's Expectations Clear (in Writing) to all Potential Attendees Prior to the Event. They Should Understand the Required Social Distancing and be Prepared to Provide their Own PPE If Required.
*
Yes
DAY OF EVENT (MEETING)
Please provide details where space is allowed for them.
Please Try to Have the Sign In for the Meeting to be as Touch Free as Possible. Do Not Have Attendees Sign In on a Common Sign In Sheet. All Attendees, Speakers, Caterers, Sponsors, Etc. Must Provide Full Contact Information (Name, Address, E-Mail, Phone) or They WILL NOT be Allowed to Participate. Check Which Method is to be Used Below.
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Leader or Parent to collect names and contact information.
Using the individual COVID-19 Screen Form(EVERY meeting) These should be filled out BEFORE the meeting.
If you do have a "Check-In" table, make sure to have no more than one line and one volunteer member per table. Tables should be spaced a minimum of 6 feet apart.
Refreshments: I understand that at this time, Refreshments and snacks will not be provided at meetings. Water may be provided, but ONLY in individual bottles handed out by a gloved attendant.
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Yes
I understand that seating in the meeting should be a minimum of 6 feet apart, facing the same direction. If bleachers are used, they should be clearly marked with 6 foot spacing between seats.
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Yes
I understand that high touch areas such as registration, snack tables, seats and restrooms should be disinfected regularly during the event.
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Yes
Please briefly explain any items that you were not able to check above and provide as much detail as possible on plans to address possible exposure points.
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2018 Cooke County Food Show
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